Privacy Policy
Collective Heads ("we", "us", "our") is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your information when you interact with our website or engage our event-management services.
1. Information We Collect
We may collect limited information necessary to respond to inquiries or execute an event-management project. This can include:
- Name, email, company name, and professional details
- Event requirements, briefs, content, and logistical information
- Technical data such as IP address and website usage (collected automatically)
We collect only what is essential for communication and execution of services.
2. How We Use Your Information
We use your information solely to:
- Respond to your inquiry or service request
- Prepare proposals, budgets, or event-related communication
- Plan and execute the event you have engaged us for
- Coordinate with vendors, venues, and partners as required
We do not use your information for resale, marketing databases, or commercial sharing.
3. Zero Long-Term Data Storage (Our Standard Policy)
We follow a strict data minimization and data purge policy:
- Once an event/project is successfully delivered, all client data, communication materials, content, attendee lists, documents, files, and media shared with us are purged from our systems — unless the client explicitly requests retention.
- We do not maintain long-term archives of personal data or event files.
- We retain only mandatory records required for legal or accounting purposes (e.g. invoices), which do not include any client personal data used for event delivery.
This ensures privacy, confidentiality, and compliance with professional standards across regulated industries (Pharma, BFSI, IT).
4. Information Sharing
We may share only essential project-related information:
- With trusted vendors and partners required for execution (AV teams, fabrication, logistics, venues, etc.)
- With authorities only when legally required
- With your approval as part of project coordination
We never sell, trade, or commercially distribute personal or corporate data.
5. Cookies & Tracking
Our website may use cookies or analytics tools to understand visitor interactions. You can disable cookies through your browser.
6. Data Security
We implement reasonable security measures to protect information during the event lifecycle.
Because all non-essential project data is purged after completion, long-term exposure risks are minimized.
7. Your Rights
You may request:
- Access to information shared with us
- Correction of any inaccuracies
- Deletion or immediate purge of your data (even before event delivery)
Since we do not retain personal data after event completion, your information is naturall removed from our system as part of our workflow.
8. External Links
Our website may include links to third-party websites. We are not responsible for their content or privacy practices.
9. Contact
For privacy-related questions or requests:
Email: connect@collectiveheads.net
Address: 102/602, Atlanta Estate, off Western Express Highway, Near Oberoi Mall, Goregaon, Mumbai - 400063
